Refund not received: showing the refund was issued
You issued the refund; the buyer says it never arrived. You need the original transaction, the refund record with time, amount and status, and the chat. Checklist and where to submit.
The buyer says
“You say you refunded. Nothing arrived.”
What decides it
Whether the refund record ties to the original transaction and what its current status is.
Claims to prove and the materials that carry them
The workbench’s evidence check marks each of these supported or missing.
| Claim | What proves it |
|---|---|
| Original transaction and amount | Order or payment record |
| Refund issued and its status | Refund record with time, amount and status |
| Communication with the buyer | The after-sales chat |
Recommended evidence modules
- Order & payment
- Refund record
- After-sales chat
- Platform rules
- Similar cases
Where to submit on each platform
Taobao
- Open the dispute under Qianniu → After-sales → Platform intervention
- Paste the statement into the evidence description
- Upload attachments in numbered order; keep videos unedited
- Save the submission receipt
Current image/video count and size limits are unverified; follow the evidence page
Tmall
- Open the dispute in Qianniu
- Paste the statement and upload attachments in order
- Save the receipt
Current limits unverified; follow the evidence page
Pinduoduo
- Open Merchant backend → After-sales → Platform intervention
- Paste the statement, upload attachments in order
- Save the receipt
Attachment limits of the merchant appeal entry are unverified
JD.com
- Open the dispute in JD Jingmai → Disputes
- Reply item by item and upload attachments
- Save the receipt
Attachment limits unverified
Douyin Shop
- Open Douyin Shop → After-sales → Platform intervention
- Paste the statement, upload attachments
- Save the receipt
Limits unverified
TikTok Shop
- Seller Center → Orders → Returns/Refunds → Appealed / Disputed
- Paste the statement; upload the original video and images
- Save the receipt
Unboxing / packaging video must be continuous, clear and unedited (US evidence guide)
After-Sales Evidence Guide for Appeals and Disputes (US)Requirements for After-sales Dispute Escalations (US)
eBay
- Open the dispute in Seller Hub → Payments → Disputes
- Paste the statement; upload image attachments
- Save the receipt
Payment-dispute entry: JPEG / PNG, up to 5 files, under 1.75 MB total
Amazon
- Seller Central → Performance → A-to-z Guarantee Claims
- Paste the statement into the appeal box
- Submit attachments as instructed; save the receipt
A-to-z appeal text is limited and attachments use a separate path; figures unverified
A-to-z Appeals Made Simple (Amazon moderator)Reimbursement for seller-fulfilled orders (SAFE-T)
Shopee
- Open the dispute in Seller Centre → My Orders → Return/Refund
- Paste the statement; upload attachments
- Save the receipt
Limits differ per market; unverified
Stripe
- Dashboard → Payments → Disputes → this dispute
- Paste text per field; upload combined files
- Submit and save the receipt
Combine multiple files of one evidence type into one; audio/video and external links are not reviewed
PayPal
- Resolution Center → this case
- Paste the statement; upload attachments
- Submit and save the receipt
Resolution Center asks for evidence by case stage; deadlines per notice
Customer disputes, claims, chargebacks, bank reversalsHow long does it take to resolve a dispute or claim?
Shopify Payments
- Shopify admin → Orders → this order → Chargeback
- Paste the statement; upload attachments
- Submit and save the receipt
Evidence is submitted in Shopify admin; the card issuer decides
Questions
What do I need for “Refund not received”?
The claims to prove are: Original transaction and amount; Refund issued and its status; Communication with the buyer. The materials that carry them: Order or payment record; Refund record with time, amount and status; The after-sales chat.
Can I submit with gaps?
Yes, but know which point is missing and whether it decides the case. Rebuti’s evidence check marks each point supported or missing before generating and says what would close the gap; if you cannot, you can generate with the gap and the statement will not invent anything.